Wholesale ERP
One ERP for how you actually run the business.
Keefa is cloud ERP for Quebec wholesale: orders, inventory, purchasing, shipping, GL, and TPS/TVQ in one login. Most teams we talk to still run accounting in one place, stock in Excel, and orders in email. Keefa is meant to replace that whole pile over time.
Book a consultationWho this is for
Growing distributors where operations outgrew the bookkeeping tool, whatever that tool is today.
- Inventory lives in spreadsheets while invoices live elsewhere
- Warehouse and sales re-key data every week
- French and English workflows are stitched together manually
- Month-end means reconciling three systems that never agree
Where Keefa is going
Keefa is not a reporting add-on on top of your books. The goal is one system for your company: ops documents post to GL, bank files reconcile in-app, one login for the team.
Today we ship solid O2C, P2P, inventory, and GL, including OFX bank import. Live bank feeds via institution APIs (e.g. BMO Business Portal) are available on request, scoped and priced case by case. Payment and shipping connectors are enabled the same way.
- Quote → pick → ship → invoice → cash in one flow
- Purchasing tied to receipts and vendor bills
- Quebec tax defaults on operational documents
- Accountant read-only access and export paths
- Kai included, monthly usage allowance; extra usage billed when depleted
- 24/7 product support from Montreal, remote and on-site
What we say plainly
Replacing a mature system is a project: opening balances, a parallel month, CPA sign-off. We include guided setup, CSV import paths, and a phased cutover plan.
We do not sell government filing APIs or in-house payroll in v1. We do aim for a credible path to running the business on Keefa end to end.
Dimension / Typical fragmented stack
| Dimension | Typical fragmented stack | Keefa |
|---|---|---|
| System of record | Split: books vs warehouse | Designed as one ERP |
| Inventory / warehouse | Spreadsheets or add-ons | Native multi-warehouse |
| Order to cash | Re-keyed across tools | Integrated flow |
| Purchase to pay | Email + partial ERP | PO → receive → bill → pay |
| Document history / audit | Scattered notes & email | Timeline on every order, invoice, PO & bill |
| Quebec TPS/TVQ on ops | Configured per tool | Product default |
| Bilingual operations | Inconsistent | FR/EN product |
| Bank reconciliation | Often in accounting tool only | OFX included; live feed on request (case by case) |
| AI on your data | Generic chatbots | Kai included, usage allowance; rated overage |
| Product support | Tiered tickets or outsourced | 24/7 included, remote and local on-site |
How teams adopt Keefa
Phased cutover
Start with operations or a new fiscal period; import opening balances and masters via guided wizards; parallel-run key reports until your CPA signs off.
Greenfield
New entity or subsidiary on Keefa from day one, fastest path to a single system.
Bridge period
Short-term exports to a prior accounting tool if needed during transition, not the long-term architecture.
Common objections
- We already have accounting software.
- Most prospects do. Keefa replaces the operational chaos around it. Cutover timing is your choice; we provide exports, accountant seats, and migration packs.
- Our accountant is conservative.
- Invite them read-only early. Year-end export packs, trial balance, and GL detail are built for CPA review, not just owner dashboards.
- What about bank feeds?
- OFX file import is included, export from your bank and upload under Accounting → Bank. Live automatic sync via bank APIs is available on request; we scope and price it case by case during onboarding.
- Card processing and shipping?
- Connect your existing merchant and carrier accounts. Processing and label charges stay on your existing vendor relationships.